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Complaint Resolution
Information for Clients on IPC Investment Corporation’s Complaint Resolution Policy
IPC Investment Corporation
IPC Investment Corporation has procedures in place to handle any written orverbal complaint received in a fair and prompt manner. This is a summary of those procedures, which we provide to new clients, clients who have filed a complaint and that we also make available on our website at www.ipcc.ca.
IPC Investment Corporation's ("IPCIC") Policy is to request that all complaints be
filed in writing. There may be instances where IPCIC receives a verbal complaint from a client which will warrant the same treatment as a written complaint. However, unless it is totally impractical or there are other compelling reasons not to, clients will normally be advised that we will require their complaint in writing before we can proceed any further. For confidentiality reasons, we will only deal with the client or another individual who has the client’s express written authorization to deal with us.
How to Contact the Compliance Department:
Your concern and supporting documents which will be of assistance to us in reviewing your concerns can be submitted by the following methods:
By Mail To:
IPC Investment Corporation
Attn: Compliance Department - Complaint Resolution
700 - 2680 Skymark Avenue
Mississauga, ON
L4W 5L6
By Fax To:
Attn: Compliance Department - Complaint Resolution.
Our fax number is: (905) 212-9167
By Email To:
complaintresolution@ipcc.ca
We acknowledge complaints promptly, generally within 5 business days. Within the acknowledgement, you will be provided the name and contact information of the Complaints & Investigations Officer responsible for handling the complaint as well
as a copy of the Mutual Fund Dealers Association (MFDA) Client Complaint Information form.
Assessing the Complaint:
The Complaints & Investigations Officer will conduct a factual investigation and analysis of the matters specific to the complaint. In order to accomplish this, we will gather information including a written response from your Representative addressing the issues raised in the complaint, copies of documentation completed and any other documentation which may be available (notes, e-mails). The Complaints & Investigations Officer will review all documentation as well as the comments of both the client and representative to assess the merits of the complaint. Additional analysis may be necessary, dependant on the nature of the complaint.
Conclusion:
Once the investigation has been completed, a written summary of the investigation which addresses your concerns will be prepared and forwarded you within 90 calendar days. In the event that additional time is required, you will be notified in writing and provided with both an explanation as to why our response has been delayed along with our best estimate of the time required for completion of our response.
If you are dissatisfied with our examination of your complaint or the outcome of
the examination, you may respond to our letter indicating the issues which you
feel were not addressed. We will respond to communications you send us after our response to the extent necessary to implement a resolution or to address any new issues or information you provide. You may also refer to the MFDA Client Complaint Information form which will be included with the response. This form provides guidance regarding the options available to you should you wish to pursue the matter further and includes guidance on the statutes of limitations.
Note: As mutual fund values are not guaranteed, IPCIC cannot assist clients who have experienced losses due to market fluctuations within suitable investments. Our policy is to review the suitability of the investments in comparison to the clients stated risk tolerance and investment objectives.
